Have you ever found yourself typing out the same message over and over again—whether it’s a quick prayer encouragement, a guest follow-up, or your standard email signature?
In this article, we’ll walk through:
✅ How to create a text template
✅ How to create an email template
✅ How to edit and use your templates in future messages
Step 1: Finding Message Templates
From your Text In Church dashboard, head over to Settings ⚙️.
Scroll down to find Message Templates near the bottom. This is where you can view, create, and manage your saved templates.
If you already have templates built out, you’ll see them listed here. But let’s go ahead and create one from scratch!
Step 2: Creating a Text Template
Click Create New and select Text.
Give your template a title 📝. (For example: “Prayer Request Response” or “Guest Welcome.”) This helps you find it later when you’re choosing from your list.
Add a description so you’ll remember the purpose of the message.
Write your message. You can personalize it by adding variables like First Name. Example:
Hey {first_name}, just wanted you to know we’re praying for you 🙏. You are loved and not alone!
Add emojis 🎉💒🙏 to keep your tone warm and personal.
Click Save and you’re done!
Now, anytime you send a message, you can quickly insert this template and customize it before sending.
Step 3: Creating an Email Template
Go back to Create New, but this time select Email.
Add a title—for example, “Pastor Signature” or “Follow-Up Email.”
Add a subject line (required).
Write your email content. You might want to set up your signature block here, complete with your name, contact info, and church logo. ✍️
You can upload a logo from your TIC media library to make it look polished and personal.
Customize the fonts, layout, and details so it fits your church’s style.
Click Save.
Now you have a ready-to-use email signature or pre-written follow-up note that saves you typing time each week.
Step 4: Editing & Using Templates
To edit or delete a template, click the three dots next to it.
To use a template, go to your Messages section.
Start a new message, and before typing, insert the template you want to use. ⚠️ Pro tip: Inserting a template will erase anything you already typed in the message box. Add the template first, then personalize it.
Why This Matters
Creating and using message templates helps your church:
✨ Save time so you can focus on ministry, not manual tasks.
✨ Keep communication consistent, no matter who’s sending it.
✨ Ensure every guest, member, or volunteer receives timely and personal follow-up.
With templates, you’ll never have to reinvent the wheel—and you’ll make your people feel truly cared for each time they hear from you.
👉 Ready to simplify your follow-up? Log into your account and set up your first template today. You’ll thank yourself next Sunday when sending messages is fast, clear, and personal!